2020 Campground Rules and Camper’s Agreement
Revised, Approved and Accepted by PFG Executive Board 01/16/2020
Welcome! This document will serve as the guidelines governing the use of The Piqua Fish and Game Campgrounds
establishes the rules and procedures of our Campground. These guidelines and rules will serve as the Camper’s Agreement between Piqua Fish and Game and all members or parties listed in the agreement below. These guidelines and rules may be altered, as needed with a 2/3rds majority vote of The Executive Board. Changes that are made after the signed date of this agreement must be conveyed to both Adult Members listed on this Camper’s Agreement. These Campground Rules and Camper’s Agreement must be reviewed by The Piqua Fish and Game Executive Board, at least once per year, prior to the upcoming Regular Camping Season. Blank copies of these Camper’s Agreement Forms and Campground Rules must be made available at our Clubhouse for any member who would like a copy.
1. Camper’s Agreement Information
Record all information requested below. Incomplete forms will not be accepted. All adult members listed on this agreement must sign and date this form. This information will be securely kept on file and will serve as your main and emergency contact information for all updates and/or notices from Piqua Fish and Game, which will be conveyed by way of phone, message, email or USPS letter. The Adult Member #1 will be recognized as the “Camp-Site Lessee” of the camping site you are assigned and is considered to be the legal “lessee”. No more than (2) two adult members may be listed on any site. Adult members may only be listed on (1) one campsite per camping season. Only the Adult Members listed on this form will be contacted regarding updates or correspondance.
No alterations may be made to the Camper Information contained in this Camper’s Agreement after March 1st, of the current Regular Camping Season dated on the form, unless specifically approved by the Campground Director or The Piqua Fish and Game Executive Board in writing. Revised Camper’s Agreements must be filed with the original form.
By signing and dating this agreement contained you agree to abide by all Piqua Fish and Game Campground Rules as set forth in this Camper’s Agreement. Furthermore you understand that anything not specifically covered in this Camping Agreement is subject to all Piqua Fish and Game By-laws, Clubhouse, Rental, Range or other approved Club Rules as determined by the Executive Board. You also recognize that any falsification of the information provided or the violation of this agreement or the rules contained within may cause action to be taken by Piqua Fish and Game which may include, but is not limited to: verbal or written warnings, suspension, temporary or permanent loss of camping privileges and/or the forfeiture of the assigned Camp Site. Per our By-laws any decision or ruling made by the Executive Board may be appealed for a period of up to (1) one year from the date of the decision. No camping fees will be refunded without the expressed written permission of the Piqua Fish & Game Executive Board.
3. Campground Schedules and Fees
- All fees and schedules for the Campgrounds are set forth in this Camper’s Agreement and will be determined by the Piqua Fish and Game Executive Board.
- The cost of Regular Season Camping is $450.00 and must be paid in full by no later than March 1st of the current season. All Camping Fees must be paid in full in person at our Clubhouse prior to the start of each Camping Season.
- A receipt must be given to all campers. Make sure that your correct site is noted on your receipt.
- Camping members from the previous year who are not planning to stay for the upcoming Regular Camping Season must provide a written notice to the Campground Director or The Executive Board by February 1st of the current year, advising of their intent to give up the site. These members must have their campers removed and the site cleaned up and repaired prior to March 1st of the Regular Camping Season. Failure to remove your property, clean up or repair your campsite may result in additional charges billed to you.
- A Campground lottery will be performed each year in February to determine the site locations of any current Campground members who may wish to change their camping site, based on sites that have come available that season.
- The Regular Season Camping Schedule begins on March 1st of each year and concludes on October 31st of each year. All camping members are welcome to enjoy their campsites. Sites may not be used as permanent residences
- Regular Season Camping Fees that are not paid my March 1st will result in the suspension of camping privileges for all Adult Members listed on the Camper’s Agreement. Written notice will be sent as previously indicated to the address listed in this Camper’s Agreement. Members will have 10 days to pay the fees or remove their camper and belongings from Piqua Fish and Game property. Failure to do so by the date requested will result in Piqua Fish and Game contracting a company to remove your property at your expense.
- Any member in good standing may obtain a Temporary Overnight Camping Permit for a fee of $25.00 per night per Camping Spot with a maximum number of (2) two members per spot. This permit may be applied to recreational vehicles, campers, pop-up trailers or tents. Temporary Overnight Camping Permits may be obtained as often throughout the year as the member likes. Temporary Overnight Camping Permits are governed by and subject to the Camper’s Agreement. Any member who requests a Temporary Overnight Camping Permit is also required to fill out and file this Camper’s Agreement when they pay for the Temporary Overnight Camping Permit. Members who obtain a Temporary Overnight Camper’s Permit must camp only in designated spaces.
- The Regular Camping Season ends on October 31st. At which point electric to all Piqua Fish and Game camp sites is discontinued and locked out. Members wishing to keep the electric on to their sites are required to pay a Winter Electric Fee of $250.00 by no later than October 31st of the Current Regular Camping Season.
- You are limited to weekends only for overnight stays between the end of the Regular Camping Season on October 31st of each year and The start of the following Regular Camping Season on March 1st of the following year. Any member wishing to receive a variance of this rule must submit their requested schedule change in writing to the Executive Board for written approval. The schedule must remain constant and may not be altered more than once per season. For example a member camper who works Friday and Saturday may apply to the Executive Board for a variance which would allow their weekend to be considered another 2 day period, ie. Tuesday - Wednesday. That members weekend will remain Tues - Weds for the remainder of the season.
4. General Campground Rules
- The intent of the Piqua Fish and Game Campground is to provide a safe, family oriented camping area that our members can enjoy year-round.
- Quiet Hours in the Piqua Fish and Game Campground are from 11PM to 8AM. These quiet hours may be altered to accommodate Club events, with the approval of the Campground Director or The Executive Board. All members are asked to please be considerate and respectful of other members during these quiet hours.
- The Piqua Fish and Game Campground is for the use of Club members in good standing.
- Piqua Fish and Game is not responsible for members belongings on Club property. All campers should be insured.
- Member’s camp-sites and campers are not to be used as a permanent residence. Any member found to be in violation will be subject to corrective action deemed necessary by the Executive Board which may include verbal and written warnings, loss of camping privileges and or the forfeiture of the camp-site.
- Members may pull their campers in or out of their sites as often as they wish. However, no site may sit vacant for a period of time to exceed (4) four continuous weeks. Members who do not have a camper on the camp-site are in violation of this rule and may be subject to corrective action deemed necessary by the Executive Board which may include verbal and written warnings, loss of camping privileges and or the forfeiture of your camp-site.
- Air conditioners, should not be left on when they are not needed. Space heaters should never be left unattended. The cost of the electric to the campground is the main cause of expenses and as such if we can eliminate wasted electric we can continue to keep our Camping Fees manageable.
- Well water is not for human consumption.
- The Speed Limit on all Campground Drives is 10MPH. There are a lot of children and activity going on in our Campground. Please be aware of your surroundings when operating a vehicle in the Campground. Being in a hurry is nowhere near as important and being safe. Please observe our speed limits and drive carefully through our Campground and Range Driveways.
- The Dump Station is located in Lot A near the Campground dumpster and is in service from April 1st through November 1st each season (weather permitting). The Dump Station must be thoroughly cleaned after each use with the hose located nearby.
- There are (3) three Grey Water Disposal sites located throughout the Campground, please use these locations to dispose of all Grey Water. No Grey Water or Black Water may be discharged from a camper directly onto the ground.
- There are Portable Toilets located in Lot B and Lot C. Both lots have a handicap accessible Toilets. These toilets are serviced once a month during the Regular Camping Season but is suspended during the Winter Season. Please do your part to help keep our Portable Toilets clean and in good condition.
- Trash must be disposed of in the bulk dumpster located in behind the Clubhouse. No prohibited items or trash from outside the Campground should be added to this dumpster. Please do not litter on Piqua Fish and Game property.
- Watercraft, trailers, utility carts, etc. may be stored in the Campground Storage Area located in Lot B, along the drive, near the pond. Please keep your property well maintained and in good order. All equipment stored in the Campground Storage Area must be marked with the Member’s Camp-Site number.
- Underage drinking, discharge of firearms or fireworks is strictly prohibited.
- Members are responsible for the actions of their guests and as such, may be held accountable for their guest’s up to and including the loss of their memberships if circumstances dictate. Guests must leave when the member they came with leaves. Members may take their guests on tours of the Club grounds but no guest may hunt or fish at anytime. This includes mushroom hunting etc. Guest use of the Club’s Ranges is limited to 1 visit per calendar year with a Range Card Holder, except for events which are open to the public.
- Guests may visit your campsite, for the day, but must obtain a (3) Three Day Membership at The Clubhouse if they want to spend the night. No guests may be present on any member’s campsite without one (1) of the members listed on the Camper’s Agreement being present.
- Guests who are on leave from Active Military Duty are not required to obtain a (3) Three Day Membership, but must be accompanied by one (1) of the members listed on the Camper’s Agreement.
- Former members may not enter the Piqua Fish and Game Campground as a guest. They will be required to bring their dues current before entering the Campground.
- All guests must park in designated parking areas only. Guests are not allowed to park at Camp Sites, in or along the Campground Driveways.
- No camping of any kind within 50’ of the pond
- There is no swimming allowed in either of our ponds or creeks.
- No unapproved flotation devices may be used in the ponds.
- Gasoline motors are prohibited on the ponds. Electric trolling motors may be used.
- Children under the age of 16 are required to wear a properly fitted Type, I, II or III Personal Floatation Device and must have an adult present with them in the watercraft or near the ponds. Anyone over 16 is required to have a Personal Flotation Device available to them on the watercraft.
- No unattended minors are allowed near either of our ponds. Minor children are required to stay within arms-reach of their parent, adult guardian or responsible adult at all times while near our ponds.
- Fishing is allowed, however both ponds are Catch and Release, unless specifically noted by the Executive Board. The Front Pond is open for fishing 24 hours a day, seven days a week. Fishing on the Back Pond is restricted to Sunrise to Sunset for non-camping members. Camping Members may fish at anytime.
- No waste water, grey or back may be disposed of within 200 feet of pond except in designated greywater disposal sites.
- No vehicles may be driven on the South levy of the front pond or on the West side of the back pond. Golf carts are allowed to access both locations.
- No guests over the age of 21 may not fish in either of our ponds.
7. Golf Carts
- Golf carts are permitted on Piqua Fish and Game property. Piqua Fish and Game is not liable for accidents or damages.
- Both Adult Members listed on the Camper's Agreement are solely responsible for any personal injury or property damage caused by the operation of their golf cart. Piqua Fish and Game assumes no liability for accidents, misuse, theft, damage, injury, or any other occurrence or mishap arising from the operation of golf carts on PFG property.
- Piqua Fish and Game Members and Junior Members may operate golf carts on Piqua Fish and Game property. Children under the age of 16 who are operating a golf cart must be accompanied by a parent, guardian, owner of the golf cart or adult 21 years or older who is seated in the front seat of the cart. Children may not operate golf carts on any of the Ranges.
- ATV’s, Side-by-sides, Four Wheelers, dirt bikes or any type of off-road or unlicensed vehicles are not permitted on Piqua Fish and Game property unless specifically permitted by the Campground Director or the Executive Board.
- Riding lawn mowers may not be used as a form of transportation and are only to be used for their intended purposes.
- Golf carts should be parked in the designated areas at the Clubhouse.
- No more than 2 golf carts are permitted per campsite.
8. Trails and Woods
- Golf carts are the only vehicles that are permitted on Piqua Fish and Game trails unless specifically permitted by the Campground Director or the Executive Board.
- Golf carts must remain on the trails in the woods, do not drive off the trails.
- No live, standing trees may be cut on Piqua Fish and Game property without the approval of the Campground Director or the Executive Board. Any dead or down trees may be cut for firewood, brush must be disposed of and not left on the trails. Firewood cut on Piqua Fish and Game property may not be removed from the Club grounds.
- No new trails or alternatives to the existing trails are allowed without the prior approval of the Campground Director or the Executive Board.
- Any trails or areas of the woods designated as closed should not be entered.
- Trash must be disposed of properly. Do not litter.
- There should be no more than (1) one golf cart on the bridge at one time.
- Pets must be controlled and restrained on a leash while on the trails or in the Common Areas of the Club or the Campground.
- Pet waste must be immediately picked up and disposed of properly.
- If you have more than 12 guests invited to a scheduled event you must utilize the shelter area located in the main lot of of the Campground You must register at the Clubhouse to to schedule or reserve the shelter for a specific date. The Shelter is available for use, free of charge to all Campground Members. Please be sure all trash is removed.
- Piles of firewood located at or near the shelter are for the use of all members at that location only. Firewood at this location is not for individual use.
- All pets must be registered on this Camper’s Agreement.
- Pet license numbers and veterinary records, including proof of shots are required for all pets on Piqua Fish and Game property. These pet records must be received by the Campground Director by no later than March 1st of each year. Pets that are not registered or who we do not have complete veterinary records, will not be permitted on Piqua Fish and Game property until all proper documentation has been received and reviewed.
- Pets must be controlled and restrained on a leash while on the trails or in the Common Areas of the Club or the Campground.
- Pets may not swim in either of our ponds.
- Pets are not permitted on any of our Ranges or in the Clubhouse.
- Pet waste must be picked up and disposed of properly in a timely manner.
- No pets may be left unattended outside or in your trailer for more than (3) three hours at a time.
- Pets on a campers site must be restrained in a manner that will not allow them to escape or be a danger to our members, guests or themselves. Pets are the sole responsibility of their owners and must be under their control at all times. Stakes and leashes are approved for this purpose. Other alternate plans must be reviewed with the Campground Director and receive written permission from the Executive Board prior to implementing any projects. Additional information may be required for approval. In some cases site plans, materials, drawings or other information may be required for review prior to the start of any project.
- Any member who has a pet who is being a nuisance, including uncontrolled barking, or an abundance of pet waste may be asked to temporarily remove the pet from the Campgrounds.
- Violation of the Camping Rules in regards to pets may result in the loss of pet privileges on Piqua Fish and Game property and may result in further action being taken by the Campground Director or the Executive Board.
- Any occurrences of domesticated or wild animal bites or attacks must immediately be reported to the Miami County Health Commission Board, or Miami County Animal Control, the Campground Director and the Executive Board.
11. Projects and Permanent Structures
- Any projects which are undertaken for the Common Areas of our Campground, Trails, Ponds, Ranges etc. must be approved by the Campground Director and the Executive Board prior to the start of any work or purchases being made. In some cases site plans, materials, drawings or other information may be required for review prior to the start of any project.
- Permanent Structures are defined as any construction or project that is placed on the land for the foreseeable future that is affixed to or put into the ground, i.e. cement, pads, timbers, posts, fences, decks etc.
- Prior written approval of the Campground Director and the Executive Board is required for any Permanent Structure. These structures will be reviewed and approved or rejected as determined by the Piqua Fish and Game Executive Board on an individual basis. In some cases site plans, materials, drawings or other information may be required of the Camp-Site Lessee prior to any plan being approved.
12. Camp Sites, Trailers and Campers
- All camp-sites and or campers on Piqua Fish and Game property are subject to regular inspection by the Campground Director, designated members and or the Executive Board. Camp-sites or campers that fail to meet the standards as described in these rules may be subject to corrective action deemed necessary by the Executive Board which may include verbal and written warnings, loss of camping privileges and or the forfeiture of the camp-site. Clear written direction and a date that the corrective actions needs to be completed by will be given to members for any violations or areas that need attention.
- All camp-sites and campers must be inspected by the Campground Director or designated member at least once per season.
- All campers that are brought onto the Piqua Fish and Game property are subject to inspection prior to being placed on the camp-sites, ensuring they meet the standards. Campers that do not pass inspection may be rejected.
- Members who forfeit their Camping Privileges are not eligible to rejoin the Campground Waiting List for (2) two seasons.
- The Campground Director and/or The Executive Board has the right and full authority to remind members of the rules, address and/or resolve any issues that may arise. Piqua Fish and Game is a family oriented club. Rude behavior, excessive intoxication, the continued use of foul or inappropriate language or gestures, fighting, loud arguments, damaging or destruction of Piqua Fish and Game or our vendors or member’s property, or conduct unbecoming of a member, will not be tolerated. The Campground Director or any of the members of the Executive Board has the authority to ask any offending members or guests to leave the Club property for violating any of our Club’s By-laws or any of these rules. Members who are asked to leave will be temporarily suspended pending review by the Executive Board.
- Prevent and remove any nuisances from your site or campers.
- Maintain vehicle access as previously stated in this Camper’s Agreement. Each site is allowed (1) one vehicle per site. No vehicles may be parked in the grass, along-side or in the Campground Drives. No vehicles may be stored on the camp-site.
- Sites must be well kept and free of trash or debris.
- Lawn care and landscaping must be regularly maintained.
- Campers must be properly secured on the site in a safe and secure manner.
- One camper per site maximum.
- No free-standing auxiliary buildings may be placed within (5) five feet of a recreational vehicle or portable camper.
- Site boundaries must remain clear with no obstructions, no posts, landscaping, fences, decks, steps, etc. may occupy any part of the site’s boundary
- Each site will be identified with a unique camp-site ID. These ID signs may not be removed, blocked or altered in any way.
- Grey water and Black water must be disposed of as directed in this Camper’s Agreement.
- Any safety concerns must be addressed as soon as possible.
- All Miami County Health Code Standards apply to camp-sites and campers, inside and out.
- No open containers that may catch or retain standing water are permitted.
- Campfires must be attended at all times if active. Campfires must be extinguished when leaving the Campground. Campfires may be no larger than (3’) three foot by (3’) three foot in diameter.
- Firewood must be stored in an orderly manner, a minimum of (5’) five foot from campers or auxiliary buildings.
13. Camp-Site Lottery
- Each year a Camp-Site Lottery is performed. Camping members from the previous year who are not planning to stay for the upcoming Regular Camping Season must provide a written notice to the Campground Director or The Executive Board advising of their intent to relinquish their sites by February 1st of the current year. These members must have their trailers removed and the site cleaned up and repaired prior to March 1st of the Regular Camping Season. Failure to remove your property or clean up or repair your campsite may result in additional charges billed to you.
- Once the number of spots that will be available for the upcoming Regular Season are determined, current campground residents are given the opportunity to move their sites to one of the open sites if they care to. Moves are determined by blind pick. Any current camper may pick a number, the lowest number may choose the available spot that they want. The next lowest number then can pick from the remaining camping spots and so on until all spots are filled. Likewise all campers may once again choose from the spots available in the same manner. Once all current campers are satisfied with their spots the remaining spots are awarded to members from the Campground Waiting List in their order. First on the list having the first choice and so-on until all spots are filled for the season. In the event that there is nobody on the Campground Waiting List the site may be awarded to the first member who pays their camping fees and signs the agreements.
- The removal of existing camper’s trailers to their new sites should take place as soon as possible after the lottery has concluded so that other members can begin the process of moving in.
14. Campsite Waiting List
- Piqua Fish and Game currently has 32 camp-sites with electric hook-ups. Each year some members move out and others move into the Campground. Any member in good standing is welcome to visit the Clubhouse and ask the bartender or a Board Member to add their name and contact information and the date they sign up to our Campground Waiting List.
- Each year prior to February, the Campground Director, a designated member or an Executive Board member will contact all members on the current Campground Waiting List to make sure all members know their position and would like to stay on the list. Members who wish to stay, maintain their current position on the list. Members who wish not to remain on the list are removed and the lower members on the list move up. Members who are not in good standing will be removed from the list and will need to add their name to the list again once their dues are brought current. As spots become available and are taken members will also move up the list. Once the number of open spots are determined each year the Campground Director or Executive Board member will contact the next member on the list. If they want the camp-site that is available they are welcome to take it and are then removed from the waiting list.
- Because timing is tight with these moves members have 24 hours to respond on wanting the spot. All attempts will be made to receive an answer if no answer is received the member will be moved to the end of the Campground Waiting List. Members whose turn comes up but they refuse the camp-site may remain on the waiting list but they will be moved to the end of the current Campground Waiting List. The list should once again be updated once the Camp-Site Lottery concludes.
- Members who receive a spot but do not own a camper have 30 days to show proof of ownership. No site may sit vacant for a period of time to exceed (4) four continuous weeks. Members who do not have a camper on their camp-site and are in violation of this rule may be subject to corrective action deemed necessary by the Executive Board which may include verbal and written warnings, loss of camping privileges and or the forfeiture of the camp-site.
15. Safety and Contact Information
- Piqua Fish and Game’s Campgrounds are private property. Any Club Member may ask another person for their membership card. If a person does not have a card, ask for a name and get a license plate number and description of the vehicle if possible. Information should be forwarded to the Campground Director or the Executive Board as soon as possible.
- Any member who witnesses any violations of these rules may contact the Campground Director. Formal complaints must be filed in writing to the Executive Board. Complaints will remain confidential and will be addressed by the Executive Board.
- Members are urged to not take action unless the person is causing a serious problem, i.e. reckless driving, vandalism or physical violence. In this instance members are advised to call 911 or local law enforcement and immediately contact the Campground Director or the Executive Board.
- A first aid kit and fire extinguisher are located at the security light pole by the white notice board of Lot A and in Lot B near the electrical panel and portable toilets. If you use the fire extinguisher, please notify the Campground Director or the Executive Board so it can be re-charged. It is recommended that all campers maintain up-to-date smoke detectors and fire extinguishers in their camper.
- There is a phone located at the clubhouse and is available for emergency use during normal business hours. During the hours that the clubhouse is closed, the caretaker resides at the trailer beside the clubhouse and is available for emergencies. Mobile communications at the Campground can often be unreliable.
Dial 911 for medical, fire or other emergencies. Be sure to give the Camp-Site ID # of the site where the emergency response crews should go.
Emergency Contact, Piqua Fish and Game Campground Director: .
Emergency Contact, Piqua Fish and Game President: Rob Anspach (937) 422-4055.
Clubhouse telephone number 937-773-9549.